The client required a bespoke-built, stepped stage to suit the choreography of his dance and musical event, performed by UK-based Vietnamese students. The client and Upstage both had the confines of a small and narrow old theatre venue, The Mermaid, to work within as well as a reduced budget.
Upstage was able to adapt the modular staging units with a few purpose built in-fills, fixing adaptations; which were all covered to a high standard. The trial fit was completed in our workshop prior to delivery and installed in the very small Mermaid London theatre within 3 hours.
The client wanted to use a Pandora’s box projection system to run rolling and moving graphics on an ultra wide screen erected in landscape format. The venue room itself was little more than the width of a corridor, 44’ in relation to the length at 144’, with the rigging time cut back from 2 and a half day’s to only 1 day and evening.
Upstage worked very closely with the rigging team to allow them time to install the required rigging points for AV and our cyclorama. We produced a 38m wide x 3m deep front projection screen in one piece onto a truss frame, flown in front of a projectable 5.4m x 44m cyclorama c/w integral double doors and frames giving crew access and the delegates safe access to fire exits. Time constraints were extremely tight but the project was completed on-time & within budget; giving our end-client the chance to retain the business for future events. So, as usual, the Upstage team over-achieved the client’s expectations.
The venue posed many logistical problems being the Eden Project in Cornwall, due to the spread out nature and it’s location.
The Upstage team proposed a main set and stage for the plenary and other smaller set and display areas. The crew were in attendance for a week and were utilised by the end-client for servicing the requirements of Danone as well as their main function of installing the sets and stages and turning around the rooms used for various different events. The agency we worked with to deliver the event subsequently won the award for Best Domestic Event 2011.
This was a large-scale event within 3 halls and various seminar rooms at the NEC Birmingham. By its very nature, it was always likely to be a relatively high cost event. Budget constraints were the main issue as most of the budget was provided by the public sector. The rigging times and locations require careful planning to ensure that our and other contractors timings were not compromised.
We proposed that the main set & stage doubled as an event, awards and party backdrop with ‘ideas’ being the theme; this was produced and built in a cost effective way with 3 other sets and 2 further set & stages in 2 other breakout & seminar rooms. The rigging times and the overall budget were the main problems to overcome, the Upstage team project managed their part of the event working very closely in co-operation with NEC, Production Managers and outside rigging companies. The budget constraints were catered for by utilising existing stock items but in an innovative format leading to a very cost conscious effective solution.
The brief was to produce a set within the confines of a marquee in the grounds of a listed building; Hedsor House, which was industrial in feel, but not too dark and daunting and with an upbeat overall nature.
We proposed the use of simple constructional scaffolding with relatively sleek lines as opposed to the briefed ‘rough & ready’ jointed look. The project was completed with a mix of recycled stock materials, graphics and the bespoke purchase of scaffold tube and smooth joints. We also installed a bespoke stage area c/w specific dance floor covering for a variety of performers over the course of the event. As usual the entire project was extremely well received by the client.
Our production company client was keen to produce a theatrical based event with an end client that was comfortable enough to use and thrive in that environment.
Our client wanted to create a semi theatrical set based on ‘The Doc’s’ den, from the film Back to the Future. The senior management speakers were very keen to be character lead in their presentations and were very happy to get into the overall theatrical nature of the event. This conference was for senior sales staff and the role-playing nature of the event was very well received. Once again the main area for concern was the budget and rigging time allocated which were both particularly demanding but entirely project managed by the Upstage team; leading to all parties being delighted with the project timing, budget usage and the event itself.